If you need an insurance policy for a special event in the Dallas Fort Worth area, or elsewhere in the State of Texas, then be sure to contact us. We work with multiple insurance carriers and will work with you to find the right policy for your event.
Tips On Special Event Insurance In Dallas Fort Worth And The State Of Texas
We found some helpful articles to provide you with more information about special events across DFW and elsewhere in Texas. Here are some snippets from the various state and city-specific pages dedicated to insuring special events in the State:
- The event promoter or organization may obtain coverage through the private insurance market or
- TULIP policy(PDF, 288KB)offered by the city, a master liability insurance policy for “Tenant Users” of city facilities. Provides coverage to the user with a $1,000,000 limit, at a cost normally less than private market. Certificates of Insurance
We will evaluate requests to determine the right amount of liability insurance coverage.
Policies must be issued by an insurance company licensed in Texas. A certificate of insurance, naming Texas Parks and Wildlife Department, 4200 Smith School Road, Austin, TX 78744, as additional insured, must be on file with Texas State Parks before the event occurs. Include the name and date of the event on the certificate.
INSURANCE REQUIREMENTS FOR SPECIAL EVENTS
Festival/Event shall procure and maintain for the duration of the contracted Festival/Event, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the Festival’s operation and use of the leased premises. The cost of such insurance shall be borne by the Festival/ Event. The below is listed as minimum requirements and subject to additional requirements based on type of Event being held at the discretion of the Risk Management Division.
A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage “occurrence” form CG 00 01 (10 01). “Claims Made” form is unacceptable.
B. MINIMUM LIMITS OF INSURANCE
Festival/Event shall maintain limits no less than:
1. Commercial General Liability: $1,000,000 limit per occurrence for bodily injury, personal injury and property damage, $2,000,000 Aggregate. If food is being provided to attendees or participants, Festival/Event must provide Product Liability in the amounts listed above.
NOTE: The aggregate loss limit applies to each event.
Commercial General Liability
The event organizer must possess or obtain insurance to protect the City against loss from liability imposed by law for damages on account of bodily injury and property damage arising from the special event that impacts or occurs on City property, including City facilities and City streets, sidewalks, and other right-of-ways. The City will determine the necessary amount of insurance.
The insurance must name the City as an additional insured and be maintained for the duration of the special event.
Failure to maintain insurance immediately preceding, during the special event, and until the conclusion of the permit period is grounds to revoke the special event permit.
See the standard requirements (pdf) for all public events and possible coverages.
An applicant must obtain a certificate of insurance in the amounts described below:
Aerial displays must carry a Certificate of Insurance for a minimum of $1,000,000 (bodily injury) and $500,000 (property damage).
Non-aerial displays must carry a Certificate of Insurance for a minimum of $500,000 (bodily injury) and $300,000 (property damage). The City of Austin must be named as co-insured on the policy.
The City of Austin must be named as co-insured on the policy.